This Acceptable Use Policy describes the proper kinds of conduct and prohibited uses of Global Relay’s Services. This Acceptable Use Policy is not exhaustive and Global Relay reserves the right to modify this Acceptable Use Policy at any time, effective upon posting of the modified Acceptable Use Policy to http://www.globalrelay.com/policies/acceptable-use. Changes to this Acceptable Use Policy are deemed to be communicated to Customers, Resellers, employees and other users (each, a “User”) upon their posting on this website.
Global Relay expects all Users of the Services, to take responsibility in using the Internet with courtesy and responsibility, and be familiar with and practice good Internet etiquette.
Any violation of this Acceptable Use Policy may result in the suspension or cancellation of a Service or Services or termination of the Services Agreement or Reseller Agreement, or such other action as Global Relay deems appropriate. Global Relay will not be held liable for the suspension or cancellation of a Service if, in Global Relay’s sole discretion, this Acceptable Use Policy has been violated.
The Customer shall remain solely liable and responsible for its use of the Services and any and all content that the Customer may display, upload, download or transmit through the use of the Services, as applicable.
The Services may be used only for lawful purposes. The transmission, distribution or storage of any material in violation of any applicable law or regulation is prohibited, including, without limitation:
- Infringement of intellectual property rights or other proprietary rights material protected by patent, copyright, trademark, service mark, trade secret or other intellectual property rights used without proper authorization; or
- site content, or the transmission of data that contains illegal or obscene material or fosters or promotes illegal activity.
The following non-exhaustive list details the kinds of illegal or harmful conduct that are prohibited:
- Infringement may result from, among other activities, the unauthorized copying and posting of pictures, logos, software, articles, musical works, and videos.
- Transmission or dissemination of, sale, storage or hosting of material that is unlawful, libelous, defamatory, obscene, pornographic, indecent, lewd, harassing, threatening, harmful, invasive of privacy or publicity rights, abusive, inflammatory or otherwise objectionable.
- Posting or sending of software or technical information in violation of applicable laws.
- Disseminating or hosting harmful content including, without limitation, viruses, Trojan horses, worms, time bombs or any other computer programming routines that may damage, interfere with, surreptitiously intercept or expropriate any System, program, Data or personal information.
- Offering or disseminating fraudulent goods, services, schemes, or promotions (i.e., make money fast schemes, chain letters, pyramid schemes), or furnishing false data on any sign-up form, contract or online application or registration, or the fraudulent use of any information obtained through the use of the Services, including without limitation use of false or stolen credit card numbers.
Whether lawful or unlawful, Global Relay reserves the right to restrict or prohibit any and all uses of the Services or Data on its Systems and to remove such materials from its Systems that Global Relay determines, in its sole discretion, is harmful to its Systems, network, reputation, goodwill, other customers of Global Relay, or any third party, and may take any action it deems fit to resolve the situation.
Access and Interference
Violations or attempts to violate Global Relay’s Systems or to interrupt Global Relay’s Services are strictly prohibited, and may result in criminal and civil liability. Global Relay may investigate incidents involving such violations and will involve and will co-operate with law enforcement agencies if a criminal violation is suspected.
Examples of System violations include, without limitation, the following:
- Unauthorized access to or use of the Services, Data, or the Systems, including any attempt to probe, scan or overload a Company System or Service, or to breach security or authentication measures without express authorization.
- Unauthorized monitoring of Data or traffic on any System without express authorization.
- Interference with Service to any User, host or System including, without limitation, mail-bombing, flooding, deliberate attempts to overload a System and broadcast attacks.
- Any action that imposes an unreasonable or disproportionately large load on Global Relay's infrastructure.
- Intentional interference also means the use of any kind of program/script/command, or sent messages of any kind, designed to interfere with a User's terminal session, via any means, locally or by the Internet.
- Using manual or electronic means to avoid any use limitations placed on the Services such as timing out.
- Any attempt to decompile, disassemble, decrypt, extract, reverse engineer or otherwise attempt to derive the source code (including the methods, processes, and infrastructure) underlying the Services or any other software in connection with the Services.
If approached with complaints relating to any of the above violations, Global Relay will cooperate and assist the police and law enforcement bodies with their investigations in order to bring such misuse and violations to an end.
Global Relay considers that any application that overloads Global Relay’s System by whatever means will be considered as making reckless use of Global Relay’s System and as such is not allowed. Global Relay may prohibit the running of any such application which, in its sole judgment, endangers the stability or performance of Global Relay’s Systems. Use of IP multicast other than by means provided and coordinated by Global Relay is likewise prohibited.
INDIRECT OR ATTEMPTED VIOLATIONS OF THIS POLICY, AND ACTUAL OR ATTEMPTED VIOLATIONS BY A THIRD PARTY ON BEHALF OF A USER OR A CUSTOMER'S OR RESELLER’S END USER, SHALL BE CONSIDERED VIOLATIONS OF THIS POLICY BY SUCH CUSTOMER, RESELLER OR END USER.
To report of any alleged infringements of this Acceptable Use Policy or any alleged abuse of the Services, including spamming, mailbombing, and trolling to Global Relay, please email: email@example.com.
Questions or Comments
If there are any questions or concerns about this Policy, please contact us at firstname.lastname@example.org
This document was last revised January 2013
Personal Information We Collect
Global Relay may collect or ask you to provide personal contact information such as your name, address, telephone number, email address. We may also collect billing and financial information from you, including credit card and payment information. We sometimes maintain other user account information like your transaction history. In some cases, in order to provide you with technical or customer support, we may ask you for additional information.
As described in further detail below, we also use automated technologies (like cookies) to collect certain information when you visit our website.
How We Use Your Personal Information
Global Relay only uses your personal information when the law allows us to do so. Most commonly, we will use your personal information where: (i) we need to comply with a legal obligation; (ii) we need to perform a contract we have entered into with you; or (iii) it is necessary for our legitimate interests. In some instances, we process your personal information based on your consent. When the legal basis for the processing of your personal information is your consent, you may withdraw that consent at anytime by contacting us at email@example.com.
Primarily, we use your personal information for our internal business purposes. This is in our legitimate interest in order to operate as a business and monitor and improve the quality of the services we provide. For example, our use of your contact information is necessary to keep you well informed of maintenance, support and usage issues, invoicing and accounting issues, escalated critical issues and problem resolutions that may arise with the services. Your information is also logged to help us diagnose technical problems, to contact you to resolve technical problems, and to administer Global Relay's website. When our developers must investigate or troubleshoot issues for mobile applications, we may collect information that does not personally identify you, including device state, device identifiers, device hardware, operating systems, application functionality, or physical location of a device.
We also like to keep you informed about our offered services and trends in the industry so we may also use email addresses to provide you with informative newsletters and other similar information. To opt out of email marketing, you can use the unsubscribe link found in the email communication you receive from us or contact us at firstname.lastname@example.org.
We may also track and analyze non-identifying and aggregate usage, including volume statistical information, from website visitors and customers and provide such anonymized information to third parties.
Sometimes we use personal and demographic information to help us determine which services are most likely to be of interest to you or to help diagnose problems with our systems or administration of our website.
We also use demographic information to gather general interest in our products and services, to help in the analysis of product/service usage, purchasing, and target markets.
Global Relay is committed to continually improving your experience when you visit our website. Accordingly, we use automated methods, like cookies, to collect certain information when you visit our website. A cookie is a small text file that a website or application can send to your computer's browser to collect and record information about your use of that website or application.
As you interact with our website, we automatically collect technical data such as the type of internet browser you use, the language of your browser, the website from which you have come to the site, the webpages you view on our website, the links you clicked on our website and your IP address (the unique address which identifies your computer on the internet).
To find out more about cookies, including how to manage and delete them, visit www.allaboutcookies.org.
How We Share Your Personal Information
Global Relay primarily maintains and uses your personal information for internal business purposes but we may disclose it to third parties in aggregate form (i.e., not individually attributable to you) for marketing or other promotional purposes.
Where you provide us with credit card information, be assured that we endeavor to use secure technologies to protect such information against unauthorized disclosures. Credit card information may be shared with the credit card companies themselves and with other credit verification organizations. We also may make general information about the purchases available to third parties from time to time.
Our Storage and Retention of Your Personal Information
Global Relay securely keeps your information for as long as we reasonably require it, either for business purposes, to comply with any legal obligations, or for as long as we are contractually obliged.
How We Protect Your Personal Information
We use a variety of technical and organizational security controls to help protect your personal information from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws. These controls include:
Data Center Security
In addition, access to sensitive personal information is limited to those individuals and agents having a need to know.
When we engage a third party service provider to collect or otherwise process personal information on our behalf, the third party is selected carefully and will be required to have appropriate security measures in place.
Global Relay's website contains hypertext links to other sites as a convenience to users. We are not responsible for the privacy practices or contents of any information provided by outside sites through these links. You will need to check the policy statement of these other sites to understand their policies. If you access a linked site you may be disclosing your private information. It is your responsibility to keep such information private and confidential.
Transfer of Your Personal Information
Global Relay's operational center is located in Canada. Canada has robust and comprehensive laws that protect your personal information. The European Commission has recognized Canada as an “adequate” jurisdiction that offers a level of data protection similar to the European Economic Area (EEA).
Please contact us at email@example.com if you would like more information.
Your Rights Regarding Your Personal Information
Global Relay will try to keep your personal information accurate. We will provide you with access to your information and the opportunity to change your information. To protect your privacy and security, we will also take reasonable steps to verify your identity, such as a password and user ID, before granting access to your information.
If you are located in the EEA, the European Union’s General Data Protection Regulation 2016/679 (GDPR) provides certain rights in relation to your personal information. Under GDPR, you have the right to access and receive a copy of information we hold about you, to rectify any personal information held about you that is inaccurate and to request the deletion of personal information held about you. You also have the right to data portability for personal information you provide to us – this means that you can obtain a copy of your personal information in a commonly used electronic format so that you can manage and move it, or request we send it to a third party. You may have the right to restrict or object to the processing of your personal information by us including for marketing purposes. You may exercise your rights by emailing us at firstname.lastname@example.org.
In the event that you wish to make a complaint about how we process your personal information, please contact us in the first instance at email@example.com and we will endeavor to deal with your request as soon as possible. This is without prejudice to your right to launch a claim with any supervisory authority.
Global Relay Communications Inc. is the data controller of your personal information.
If you are located outside the EEA:
Global Relay Communications Inc.
Attn: Privacy or Legal
220 Cambie Street, 2nd Floor
Vancouver, BC V6B 2M9, Canada
If you are located in the EEA:
Global Relay Communications Inc.
Attn: Privacy or Legal
45 Cannon Street
London, UK EC4N 5SH
Phone: +44 (0) 203.139.9064
Capitalized terms used in any engagement or agreement, including the Master Terms of Service, any Order Forms, or applicable schedules or policies of Global Relay, between Global Relay and Customer (or Partner, as applicable) have the respective meanings ascribed to such terms herein (the “Standard Definitions” located at: https://www.globalrelay.com/policies/standard-definitions), unless specifically defined otherwise within an Agreement document. To the extent of any conflict or inconsistency between these Standard Definitions and the terms specifically defined in an Agreement document, the definitions contained in that Agreement document will prevail over these Standard Definitions.
“ABAC Law” means Applicable Law related to anti-corruption and anti-bribery, including the U.S. Foreign Corrupt Practices Act, the UK Bribery Act, 2010 and the Canadian Corruption of Foreign Public Officials Act.
“Abandonment Date” has the meaning set out in Section 13.3 of MTOS.
“Acceptable Use Policy” means the policy of Global Relay that describes the proper kinds of conduct and prohibited uses of the Services as subscribed to under the Agreement found at: http://www.globalrelay.com/policies/acceptable-use.
“Acceptance Criteria” means the acceptance testing criteria that is used to determine if the Services or Work or any part thereof conform to and perform in accordance with the requirements of the applicable Order Form or Statement of Work.
“Account” means each mailbox, shared mailbox, or other unique messaging or data account (automated or otherwise) attributed to or accessible by a User in connection with the Services. For billing purposes, Account may be referred to as user, with the same meaning.
“Administrative Account” means the Account that upon authorization via completion of the Appointment of Administrator form, provides the Administrative User with the principal discretion and ability to assign roles, add, suspend, delete, manage and control all Accounts and Services of Customer through an online Management Portal, including, authorized access to the Archived Data of Customer.
“Administrative User” means a User appointed by Customer via the Appointment of Administrator form that is provided with authority over, access to and use of the Administrative Account and is responsible for instructing Global Relay by Customer Instruction and otherwise. Also referred to as the “Administrator”.
“Affiliate” means any entity that owns or controls, is owned or controlled by or is under common control or ownership with either Global Relay or Customer (as applicable), where control is defined as the possession, direct or indirect, of the power to direct or cause the direction of the management and policies of an entity, whether through ownership or voting securities, by contract or otherwise.
“Agreement” means the written agreement between Global Relay and Customer that is comprised of: (a) the Master Terms of Service, including any amendments or addendums, and the most current edition of all Schedules or policies referred to in the Agreement; and (b) any then-current applicable Order Form(s), the combination of which describes the terms and conditions on which Global Relay provides the Services to Customer.
“Applicable Law” means, with respect to a party, all then-current domestic or foreign national, federal, state, provincial, or local: (a) laws (including common law), statutes, ordinances, regulations, by-laws, codes; (b) binding court orders, judicial, arbitral, administrative, ministerial or departmental judgments, or decrees; (c) orders, directives, treaty, policy, rule, notice, direction, guideline, or other requirement including any issued by any Governmental or Regulatory Authority; (d) Data Protection Law; and (e) ABAC Law, published or in force during the Term which applies to or is otherwise governing or regulating the party or its property, or the subject matter of the Agreement. Unless otherwise expressly set out in the Agreement, references in the Agreement to an obligation of Global Relay to comply with any Applicable Law will be interpreted as a Global Relay obligation to comply with Applicable Law that applies to Global Relay in its performance of the Services in that jurisdiction. Customer assumes responsibility for determining whether the Services are sufficient for Customer’s purposes with respect to Customer’s requirements under Applicable Law.
“Appointment of Administrator Form” or “AoA Form” means the Direction and Release for Appointment of Administrator form required to be completed and executed by Customer to enable the appointment and removal (as applicable) of an Administrative User, which effectively comprises part of and is incorporated in the Agreement.
“Archived Data” means the data of Customer that has been processed, ingested, and preserved in Global Relay Archive.
“Authorized Signatory” means the individual(s) that enters into a particular agreement on behalf of its business entity, is at least 18 years of age, and has the requisite power and is otherwise capable of and authorized to enter binding agreements on behalf of such business entity.
“Billing Cycle” means the billing period with respect to the Services for which an invoice will be sent to Customer. The Billing Cycle shall be quarterly if not otherwise specified in the applicable Order Form.
“Business Hours” means 9:00 am to 6:00 pm, Monday to Friday (North America is based on each North American time zone; Europe is based on GMT).
“Change Order” means a subsequent Order Form that sets forth the New Services subscribed for by Customer, associated costs, scope, and any additional obligations, or effects on the Services set out in the then-current Order Form(s).
“Claims” means any claims, actions, suits, demands, or proceedings brought by third parties.
“Company” means Global Relay Communications Inc., also referred to as “Global Relay”.
“Confidential Information” of a party means any and all information or data of or relating to the party or its Affiliates that has or will come into the possession or knowledge of the other party, either orally, in writing, or in any other form in connection with or as a result of entering into the Agreement, or any other related business transaction or relationship as applicable, and which reasonably would be expected by the Disclosing Party to be confidential, private or proprietary, including information concerning either party’s past, present or future business, customers, employees, suppliers, technology, research or development activities, in addition to any unannounced products and services, and including any business or technical information relating to the Services, Systems, developments, inventions, processes, plans, financial information, Prices, Fees, marketing, customer and supplier lists, forecasts, and projections. Notwithstanding the foregoing, Confidential Information shall exclude information that is (i) publicly available through no fault of the Receiving Party; (ii) rightfully received from a third party not in breach of an obligation of confidentiality; (iii) independently developed by the Receiving Party without access to Confidential Information of the other party; or (iv) known to the Receiving Party at the time of disclosure as evidenced by the written records of the Receiving Party at the time of disclosure. The terms of the Agreement are the Confidential Information of both parties.
“Configuration” means the setup, configuration and testing of any Services, Data Types, Accounts, or Users on Customer Systems as further set out in Section 2.3(b) of MTOS.
“Contract Term” has the same meaning as “Term”.
“CPI-U” means the Consumer Price Index for All Urban Consumers as promulgated by the United States Bureau of Labor Statistics, using the percent change in the level of the CPI-U between the month prior to the Effective Date and that same prior month in each subsequent year.
“Custom SMTP Delivery” means the delivery of a Data Type (other than standard email) to Global Relay Archive via a customized SMTP (Simple Mail Transfer Protocol) forwarding process, in accordance with Global Relay’s Specification for Custom SMTP Delivery.
“Customer” means the individual or business entity that has subscribed to use one or more of the Services pursuant to the Master Terms of Service, and includes all Users, employees, representatives and agents of Customer, any perspective Customer using the Trial Services, and any Affiliates of Customer (unless otherwise agreed to between the parties in writing).
“Customer Instruction” means any request or instruction regarding any of the Services that is communicated to Global Relay via: (a) the Management Portal; (b) an Administrative User; or (c) any Person that has been assigned administrative privileges or access controls by an Administrative User.
“Damages” means any damages, losses, liabilities, obligations, costs, or expenses, finally awarded by a court of competent jurisdiction or included in a final settlement of a Claim.
“Data Protection Law” means the national legislation on the protection of Data Subjects with regard to the Processing of Personal Data and on the free movement of such data in any jurisdiction as may be applicable under the Agreement.
“Data Subject” means an identified or identifiable natural person as it relates to Personal Data.
“Data Type” means an electronic data feed or content type of Customer as it relates to being archived in Global Relay Archive.
“Direction” means a written communication from or a form to be completed by a duly authorized representative of Customer to direct Global Relay to perform certain specified tasks.
“Disaster Recovery/Business Continuity Plan” or “DR/BCP” means Global Relay’s plan to provide disaster recovery capabilities and facilities to assist with the recovery and resumption of its critical business functions in the event of a significant business disruption or unavailability of any Site.
“Disclosing Party” means the party directly or indirectly making Confidential Information available to the other party.
“Documentation” means documents, instructions and materials supplied by Global Relay to aid in the technical understanding, operation and use of the Services, such as: (a) implementation, Configuration, and Provisioning instructions; (b) technical, functional, design and performance Specifications and manuals; and (c) training materials such as User guides, online service guides, tutorials, and videos.
“Effective Date” means, depending on its use, the date upon which the MTOS, initial Term and Billing Cycle, or Order Form commences.
“Email Services” means Global Relay hosted email, email continuity, or email filtering service(s); or Partner Hosted Exchange or Microsoft Office365.
“Emergency Maintenance” has the meaning set out below within the definition of “Release”.
“Environment” means the technological environment involving Systems. References to “Environment” will be specified as “Test Environment”, “Customer Environment” or “Global Relay Environment” where that distinction is relevant.
“Fees” means any and all fees, charges, rates and other costs to be paid by Customer to Global Relay relating to the Services in accordance with the Agreement or an Order Form, including any taxes, interest, Change Orders and expenses.
“FINRA Compliance Program” means FINRA CRP or FINRA CVD customers of Global Relay. Global Relay reserves the right to modify its Global Relay FINRA Compliance Program bundled Services offerings in the event FINRA makes any changes to the scope or status of Global Relay’s participation in FINRA’s Compliance Resource Provider Program.
“FINRA CRP” means the original FINRA Compliance Resource Provider Program in which Global Relay is the Message Archiving Vendor.
“FINRA CVD” means the FINRA Compliance Vendor Directory.
“Force Majeure” means the occurrence of conditions beyond the non-performing party’s reasonable control including, but not limited to civil commotion, hostilities, sabotage, riots, war, terrorism, criminal acts, embargoes, communication line failures, power failures, acts of utility providers and carriers, delays by suppliers or carriers, governmental regulations, restrictions, or the intervention of government or public authority (including the denial or cancellation of any export or other necessary license or other restriction), fires, epidemics, earthquakes or other disasters, accidents, acts of God and public authority, events of national emergency, strikes, lock-outs or other labor disputes, acts or omissions of Customer or third parties, or interruptions of avenues of transportation, materials or facilities.
“Global Relay” means Global Relay Communications Inc.
“Global Relay Archive” means the hosted electronic information archiving platform provided by Global Relay that captures, indexes, encrypts, and preserves electronic communications data of Customer and stores such Archived Data in a unified, online repository with federated search capabilities across Data Types.
“Global Relay Personnel” means the employees of Global Relay and individuals hired by Global Relay from time to time in the ordinary course of business as contract personnel.
“Global Relay Search” means the search capabilities of Global Relay Archive that provide authorized Users with access to federated search capabilities to search, discover, view, and retrieve Archived Data.
“Governmental or Regulatory Authority” means all federal, state, provincial, county, municipal, quasi-governmental entities or agencies, or political subdivisions of these entities or agencies, foreign government to the extent applicable, as well as entities created by the agencies or political subdivisions having or purporting to have jurisdiction over Customer, Global Relay, or any Person, property, transaction, activity, event or other matter related to the Agreement.
“Help Center” means Global Relay’s online Services and Support knowledge center for Customer self-help and frequently asked questions.
“Information Security Program” means Global Relay’s information security program, policies, procedures, measures, and controls implemented and continually maintained in connection with the applicable Services provided to Customer.
“Initial Term” has the meaning set out in Section 13.1 of MTOS.
“Intellectual Property Rights” means the intangible legal rights or interests evidenced by or embodied in (a) any idea, design, concept, technique, invention, discovery or improvement, regardless of patentability, but including patents, patent applications, trade secrets and know-how; (b) any work of authorship, regardless of copyright ability, but including copyrights and any moral rights recognized by law; (c) any trademark, trade name, trade secret and Mark; and (d) any other similar rights, in each case, on a worldwide basis.
“Legacy Data Import” means the historical Data of Customer that is imported to Global Relay Archive in accordance with Global Relay’s Specification for Legacy Data Import. Legacy Data Import is measured on uncompressed data, once converted from native file format, and prior to de-duplication.
“Legal Process” has the meaning set out in Section 8.3 of MTOS.
“Maintenance” has the meaning set out within the definition of “Release”.
“Management Portal” (also known as “Service Manager” or “Control Center”) means Global Relay’s online platform for the management of the Services that provides the Administrative User(s) with administrative privileges to issue Customer Instructions to Global Relay, and to otherwise manage Customer’s Users, Accounts, and Services.
“Marks” means logos, service marks, and any other trademarks of a business entity.
“Material Breach” means a breach of any provision, term, condition, obligation, warranty, or representation in the Agreement which will (or, if capable of being cured, if left uncured will): (a) substantially diminish a material benefit that the non-breaching party would otherwise derive from the Agreement; or (b) have a material adverse impact on either the business, financial condition, reputation, or operations of the non-breaching party.
“Master Terms of Service” means the framework terms and conditions on which Global Relay, either directly or through one of Global Relay's Partners, provides the Services to Customer and, if applicable, any Customer Affiliates. These Master Terms of Service also govern the subscription and use of Global Relay’s Services by Customer under any Order Form. The Master Terms of Service, as amended from time to time, is found at: http://www.globalrelay.com/policies/terms. Also referred to as “MTOS” or the “Services Terms & Conditions”.
“New Services” has the meaning set out in Section 9.2 of MTOS.
“Notice” means prior written notice sent by one party to the appropriate contact of the other party, in accordance with the Notices and Communications provisions of the applicable agreement. Where no time requirement is expressly stated in a Notice, such notice is required to be at least 30 days.
“Order Form” means any order form, Statement of Work, Fee Agreement, or Change Order between Global Relay and Customer which sets out the specific Services subscribed for by Customer during the Term, in addition to other relevant information. Any Order Form, and all amendments or addendums thereto, incorporate by reference the terms and conditions of the Master Terms of Service as if fully set out in the Order Form. Each then-current applicable Order Form(s) is incorporated as part of the Agreement.
“Partner” means one of Global Relay’s alliance, referral, or reseller partners.
“Person” means any individual, business entity, partnership (whether general, limited, limited liability or otherwise), limited liability company, corporation, association or other unincorporated association.
“Personal Data” means any information relating to a Data Subject; an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. For the avoidance of doubt, Personal Data shall include, but not be limited to: (a) “NPPI”, non-public personal information as further defined under the Gramm-Leach-Bliley Act or GLB (15 U.S.C. § 6801 et seq.); (b) PII and other sensitive personal data, such as name, address, telephone number, date and place of birth, mother’s maiden name, race, marital status, gender, information regarding an individual’s education, criminal history, employment history or sexuality; (c) “Personal Data” as that term is defined in European Union General Data Protection Directive (Regulation (EU) 2016/679 repealing Data Protection Directive 95/46/EC) and national Applicable Law enacted by European Union members to implement it, on the protection of EU Data Subjects with regard to Processing of Personal Data and the free movement of such Personal Data; (d) “protected health information” or “PHI” as defined under the Health and Insurance Portability and Accountability Act of 1996 (HIPAA), such as insurance information, medical prognosis, diagnosis information, genetic information, or biometric records; and/or (e) other information given protected status under any Data Protection Law applicable to the Services under the Agreement.
“Personally Identifiable Information” or “PII” means any information as it relates to any non-public name of Customer’s clients or employees that is disclosed to or accessed by Global Relay in connection with the Agreement that could be used to identify an individual either individually or when combined with any of the following related data elements:
(a) social security number/social insurance number;
(b) driver’s license number, passport number or other government issued ID numbers;
(c) account, credit card number, or debit card number (in combination with any required password that would permit access to the individual’s financial account);
(d) insurance policy or financial information, such as a policy number, or bank account number;
(e) date of birth; or
(f) employee compensation information.
“Price(s)” means the pricing and rates for the Services, set out in the applicable Order Form.
“Process” or “Processing” or “Processed” means any operation or set of operations which is performed on the Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
“Professional Services” means certain professional support services provided by Global Relay’s Audit & eDiscovery, Data Services, Project Management, and Technical Services teams as further set out in Section 2.9 of MTOS.
“Provisioning” means the setup, activation and testing of any Services, Data Types, Accounts, or Users on Global Relay Systems for Customer as further set out in Section 2.3(a) of MTOS.
“Receiving Party” means the party directly or indirectly receiving the other party's Confidential Information.
“Regular Maintenance” means the normal service maintenance typically scheduled between the hours of (i) 1:00am to 11:00 am Saturday GMT [which translates to 5:00 pm (Friday-Saturday) to 3:00 am PST/Vancouver]; or (ii) 1:00am to 6:00 pm Sunday GMT [which translates to 4:00 pm (Saturday-Sunday) to 9:00 am PST/Vancouver]. Some components may use maintenance windows at different times in order to minimize impact to customers (for example, some systems may be idle during business hours and busiest overnight). Global Relay reserves the right to revise the scheduling of Regular Maintenance in its reasonable discretion.
“Release” means an updated version of one of the Services that Global Relay makes generally available to its customer base after the Effective Date, as may be released, from time to time, containing functional enhancements, customization, modifications, extensions and error corrections. A Release (where the software is released as an “x.y.z.a” version) may be referred to as a: (i) “New Version” being a Release of a new version, incremented when there are significant jumps in functionality for most or all users of the Service, including significant architectural changes (the change in version is registered by a change of x); (ii) “Major Update” being a Release that updates an existing version, incremented when new features or content are added to the Service (the change in version is registered by a change of y); (iii) “Maintenance” being a Release that does not add new features or content, typically incremented to solve minor issues, perform maintenance, or to release minor changes to functionality or customer specific features of the Service (the change in version is registered by a change of z); or (iv) “Patch” or “Emergency Maintenance” being (1) a Release that is intended to resolve a specific issue that is necessary to address before the next Maintenance Release or (2) implementation of security patches, critical fixes (also referred to as a “Hot Fix”), or software/ hardware Releases that repair or prevent a Service impacting situation, as determined in Global Relay’s sole discretion (the change in version is registered by a change of a). A Release does not include enhancements or modifications to the Services that amount to different or related components not specifically described as part of the Services set out in any Services Description schedule or an Order Form.
“Renewal Term” has the meaning set out in Section 13.1 of MTOS.
“Retention Term” means the period of time each message comprising Customer’s Archived Data is set to be retained and made available in Global Relay Archive until final disposition, subject to Customer during the Retention Term: (a) remaining a full paying customer where (i) subscription minimums (Section 9.4 of MTOS) are maintained, or (ii) a Static Archive is engaged to extend the storage and availability of all or some Archived Data. Retention Term can be extended for a Fee for each additional year. Retention Term is independent of any Order Form Term or Agreement Term.
“Schedule” means the most current version of each schedule list in Section 14.6(d) of MTOS that is incorporated by reference and deemed to be a part of the Agreement.
“Services” means one or more of the services of Global Relay subscribed for or procured by Customer that are specifically itemized in the applicable Order Form pursuant to the Agreement.
“Site” means each data center location used by Global Relay to house and operate the Services.
“Source Data” means a Third Party Network data type.
“Specifications” means: (a) the standard published specifications for the Services; (b) any supplemental description of technical, functional, design, performance, in the applicable technical Documentation; and (c) any specifications or description set out or incorporated by reference in an applicable Order Form.
“Statement of Work” or “SOW” means a statement of work duly executed by Customer and Global Relay which references the Agreement and sets out the specific Services or project subscribed for by Customer and related details.
“Static Archive” means a customized Global Relay Archive for existing Archived Data of Customer with online access for Administrator(s), but no new data flow.
“Subcontractor” means an individual or service provider that is a subcontractor engaged by Global Relay to perform any of its material obligations relating to providing the Services under the Agreement (but excluding any individual or service provider retained by Global Relay from time to time in the ordinary course of business not as a part of the Services provided to Customer, and excluding Global Relay Personnel).
“Support” means the technical support provided to Customer by Global Relay support technicians via email, phone, and remote desktop support.
“Support Ticket” means Global Relay’s email response and Support ticketing system for purposes of facilitating, troubleshooting, and tracking incidents reported to Global Relay by Customer. Customer may open a Support Ticket via: (a) an email notification from Customer to firstname.lastname@example.org; or (b) a phone call from Customer to Support.
“System(s)” means computer equipment, servers, data storage devices, Internet connections, software operating systems, and any hardware or software networking device, including but not limited to hubs, switches, routers, and firewalls used to Process data in connection with the Services. References to “Systems” will be specified as “Customer Systems” or “Global Relay Systems” where that distinction is relevant.
“Tariff Rate” means the pricing rate of 1.5 times the standard Global Relay Fees and Prices, applied after the expiry of any Trial Period, the Term, or after a termination date (as applicable) where there is not a valid continuing Order Form, unless and until the parties mutually agree in writing otherwise.
“Taxes” has the meaning set out in Section 9.8 of MTOS.
“Term” means the time period Customer has subscribed for the Services, including Initial Term and any subsequent Renewal Terms. Term may also be referred to as “Contract Term”.
“Test Period” means the time frame that Global Relay and Customer have allocated for a trial of certain Services using a Test Environment, specifically itemized in an applicable Order Form. Where no time frame has been specified, the Test Period shall be up to 30 days.
“Test Environment” has the meaning set out in Section 2.4 of MTOS.
“Third Party Network” means any technology platform, email hosting, public, consumer or private instant message network, social network or service, or the content thereof, operated, controlled, or provided by any third party, including but not limited to AIM, Yahoo!, MSN, GoogleTalk, Actiance, Bloomberg, Thomson Reuters, ICE Chat (YellowJacket), Pivot (CME), Slack, Microsoft OCS/Lync and Skype for Business, Cisco Webex, CUPS and Spark, BlackBerry, LivePerson, OpenFire, PageFreezer, SalesForce Chatter, Yammer, ePulse, Jive, Symphony, VoxSmart, LinkedIn, Sales Navigator, Twitter, Facebook, Green Key, Cloud 9, RedBox, CellTrust, MobileGuard, TeleMessage, and Global Relay Message (this list is subject to change at any time).
“Transition Assistance Services” has the meaning set out in Section 13.2(d) of MTOS.
“Trial Period” means the time frame that Global Relay and Customer have allocated for a Trial of the Services, specifically itemized in an applicable Order Form. Where no time frame has been specified, the Trial Period shall be up to 30 days.
“True-up” has the meaning set out in Section 9.3 of MTOS.
“User” means each employee, representative, agent, independent contractor, auditor, reviewer or other third party (automated or otherwise) of Customer that has one or more Accounts in connection with the Services.
“User ID” means a unique User identification name and password for access to and use of the Services.
“Work” means development work performed or delivered by or on behalf of Global Relay, as described in a Statement of Work mutually agreed in writing by the parties. Global Relay (or its licensors where applicable) shall be the exclusive owner of, and reserves all of its rights, titles, and interest in and to, any Work performed in connection to the Agreement and any related Intellectual Property Rights, including all goodwill and any derivative works thereof. For the avoidance of doubt, any Work performed by Global Relay under a Statement of Work, along with any resultant work product, is developed and created by Global Relay in the course of providing the Services to its customers, and does not constitute a “work made for hire”.
Global Relay has developed and owns all the rights to its enterprise information archiving platform (“Global Relay Archive”), and specializes in industry-specific online messaging and data compliance and information governance solutions.
1.1. Agreement Documents. These Master Terms of Service (or “MTOS”) set out the framework terms and conditions on which Global Relay directly provides the Services to Customer and, if applicable, Customer Affiliates (collectively “Customer”). These Master Terms of Service also govern the subscription and use of Global Relay’s Services by Customer under any Order Form. The “Agreement” between Customer and Global Relay is comprised of: (a) these Master Terms of Service, including any amendments or addendums, and the most current version of all Schedules or policies referred to in the Agreement; and (b) any then-current applicable Order Form(s).
1.2. Amendments. Global Relay may update these Master Terms of Service from time to time without further notice. The most current version will take effect upon posting at https://www.globalrelay.com/mtos-direct-customers. Except as authorized by the Agreement, no provision of any Order Form(s) may be amended without mutual agreement in writing signed by the parties. By subscribing for, accessing, or using any services provided by Global Relay, Customer agrees, without limitation or qualification, to be bound by these Master Terms of Service.
1.3. Representation and Authority. Each of Global Relay and Customer represents and warrants that: (a) it is lawfully licensed to do business and is in good legal standing in the jurisdictions in which it does business and will remain so during the term of the Agreement; (b) it has all rights and authority required to enter into, and to fully perform its obligations under the Agreement; (c) the entering into and performance of the Agreement will not violate, conflict with, or result in a material default or breach under any other agreement to which it is a party, or by which it is bound; (d) the information it has provided the other party under the Agreement is true, accurate, and complete in all material respects; and (e) it will conduct all of its activities under the Agreement in an honest, legal, ethical, businesslike, and professional manner.
1.4. Affiliates. Upon written mutual agreement between the parties, Global Relay will provide the Services or any part of the Services to any Customer Affiliate as if such Services were provided directly to Customer. Except where a Customer Affiliate has directly entered into a separate MTOS or participation agreement with Global Relay which includes accepting responsibility for items (a) to (c) below, or unless otherwise agreed in writing by the parties, Customer shall: (a) ensure that its Affiliates receiving the Services hereunder comply with all provisions of these Master Terms of Service including all applicable Schedules, policies, and Order Forms under the Agreement; (b) continue to act as a key point of contact with Global Relay with respect to facilitating the Services provided to its Affiliates; and (c) remain liable to Global Relay and, as between the parties, to all other Persons, for: (i) the failure of Customer’s Affiliates to comply with the Agreement to the same extent that Customer would have been had Customer failed to comply; (ii) the acts and omissions of its Affiliates to the same extent that Customer would have been had Customer failed to comply; and (iii) all payments of the Fees owed by Customer’s Affiliates under the Agreement. For clarity, extending the Services to additional Customer Affiliates will not have the effect of increasing the limitation of liability applicable to Customer set out in this Agreement.
2. GLOBAL RELAY SERVICES
2.1. Services Subscription. The services of Global Relay subscribed for or procured by Customer that are specifically itemized in the applicable Order Form shall be the "Services" provided by Global Relay pursuant to the Agreement.
2.2. Order Form. The Order Form that initiates the Services will at a minimum set out, in addition to the specific Services subscribed for by Customer, the Term, Fees, Prices, initial Account numbers, payment terms, Billing Cycle, and Effective Date for the commencement of the Services.
2.3. Implementation. On or after the Effective Date of the applicable Order Form, Global Relay will initiate implementation of the Services subscribed for by Customer.
(a) Provisioning. Global Relay will setup, activate, and test the Services on its Systems for Customer ("Provisioning").
(b) Configuration. Upon completion of Provisioning by Global Relay, Global Relay will provide Customer or Customer’s IT Contact with applicable Specifications to enable Customer to setup, configure, and test the Services, Accounts, and Users in Customer's Environment ("Configuration"). Customer has responsibility for, and control over, (i) the timely and accurate completion of the Configuration (including configuration of Accounts and User aliases, and supported versions of Third Party Networks if applicable); and (ii) where Customer is using Global Relay Archive, verifying with Global Relay the secure and proper end-to-end connection and message flow, including the sending, receipt, and archiving of messages in Global Relay Archive. Customer acknowledges that Global Relay is not liable for any loss resulting from Configuration regardless of whether Global Relay supplied the software, instructions, or representatives of Global Relay to provide assistance with Configuration. Unless otherwise scheduled between the parties in advance, Global Relay will be available to assist with Configuration during Business Hours.
2.4. Test Environment. For evaluation or test purposes, Global Relay may make available to Customer an Environment to perform testing of certain Services (collectively, “Test Environment”). Depending on the circumstances, the Test Environment may be in the form of a proof of concept (POC), a trial, a test integration, or user acceptance testing (UAT). The scope, cost, and Test Period shall be set out in an Order Form. Archived Data in the Test Environment is subject to deletion at the end of the Test Period unless otherwise set out in an Order Form. Any Services provided as part of the Test Environment are subject to the Agreement from the Effective Date, unless otherwise agreed in writing by the parties.
2.5. Service Availability. Global Relay will make commercially reasonable efforts to provide Customer a high level of service availability, provided that Global Relay reserves the right to perform Regular Maintenance, or immediately implement Emergency Maintenance to prevent or remediate a Service impacting situation or security concern. Global Relay will endeavor to apply Emergency Maintenance during the time window set for Regular Maintenance, and to provide Customer with as much advance written notice as possible before any Maintenance.
2.6. New Releases. Customer acknowledges that Global Relay may provide automatic Releases to the Services from time to time, provided that with any such Release: (a) the Services will continue to meet all of Global Relay’s obligations under the Agreement; and (b) there will be no material deprecation, reduction, or degradation of the Services from the performance levels or material functionality of the Services contracted for under the Agreement. Global Relay will endeavor to provide Customer with reasonable advanced notice of any Release.
2.7. Development Work. In special circumstances, Global Relay may agree to perform certain customized Work requested by Customer related to the Services. The scope and cost of the Work to be performed by Global Relay must be set out in a Statement of Work, with applicable Acceptance Criteria, mutually agreed in writing by the parties.
2.8. Standard Support. Included with the Services, the following types of standard support (“Support”) are reasonably provided at no additional charge by Global Relay during Business Hours for Customer’s Administrative User(s), requesting support on behalf of Customer’s end Users, via email, phone, Help Center, webinar, or remote desktop:
(a) Technical Support to assist with troubleshooting and resolving Provisioning, Configuration, and operational issues. Additionally, support for network-related and urgent technical, security, or operational issues, is provided 24/7/365. Customer may open a Support Ticket via:
(i) an email notification from Customer to email@example.com, or
(ii) a phone call from Customer to Support at 604.484.6630.
(b) Training Support to assist with basic setup and use of the Global Relay Archive, setup for data exports or self-directed eDiscovery/audit projects, and other basic training support related to the use of the Services via conference call or webinar.
2.9. Professional Services. Customer may optionally engage Global Relay to perform professional services (“Professional Services”) in accordance with the Fees set out in the applicable Order Form or as otherwise agreed in writing by the parties. Professional Services include:
(a) Audit, Compliance, and eDiscovery Services to assist with independent third party audit and eDiscovery projects, or consultative or customized support with respect to setup and/or management of advanced legal controls, compliance policies, Data Subject requests related to Personal Data, or functions, carried out by Global Relay’s Compliance, Legal, and Data Services teams;
(b) Data Services to assist with consultative or customized support with respect to special requests or issues related to Customer’s Legacy Data Import or Archived Data; or
(c) Technical Services to assist with Standard Support outside of Business Hours, customized Provisioning, Configuration, other consultative or project management services, or other advanced training or support beyond the scope of Support services outlined in Section 2.8.
(d) Function, Classification, and Policy Customization Services to assist with configuring advanced functions, data classification, lexicon and/or policy customization.
2.10. Control and Operation. Subject to the terms of the Agreement, Global Relay will have control over Provisioning, Support, operation, and maintenance of the Services and will determine the manner, methods, techniques, and procedures that Global Relay uses in providing the Services. Customer acknowledges and agrees that Global Relay cannot guarantee the successful operation of a Service where the Service may be affected by other Systems of Customer, Customer’s Environment, or Customer’s suppliers that are not maintained, operated, or controlled by Global Relay.
2.11. FINRA Compliance Program. This paragraph only applies to FINRA CRP and FINRA CVD customers under the FINRA Compliance Program. The Global Relay FINRA Compliance Program bundled Services offerings are exclusive to FINRA CRP and FINRA CVD customers of Global Relay. Notwithstanding Section 9.7 (Price Adjustments), Global Relay reserves the right to modify its Global Relay FINRA Compliance Program bundled Services offering in the event FINRA makes any changes to the scope or status of Global Relay’s participation in the FINRA Compliance Program.
3. PROPRIETARY RIGHTS
3.1. Ownership and Control of Customer Data. As between Global Relay and Customer, Customer will have sole and exclusive ownership of all right, title, and interest in and to Customer Confidential Information. Where Customer is using Global Relay Archive, Global Relay acknowledges that all Archived Data is proprietary to and exclusively owned by Customer. Nothing in the Agreement grants Global Relay any right, title, or interest in or to any Archived Data or other Customer Confidential Information other than as necessary to perform the Services. Customer’s Archived Data is managed and controlled via the actions of Customer and its Users. Accordingly, to the extent of its control, Customer is responsible for the Archived Data it stores in Global Relay Archive.
3.2. Reservation of Rights in Services. Other than the limited rights of Customer to access and use the Services in accordance with the Agreement, no Intellectual Property Rights of a party will be transferred to the other. No other rights or ownership in the Services, express or implied, or any Intellectual Property Rights thereto are conveyed to Customer. Global Relay (or its licensors where applicable) is the exclusive owner of the Services and Works and reserves all of its rights, titles, and interest in and to the Services and Works, and any related Intellectual Property Rights, including all goodwill and any derivative works thereof, and anything developed or delivered by or on behalf of Global Relay under the Agreement. All rights, now and in the future, in and to the Services not expressly granted to Customer are reserved by Global Relay.
3.3. Customer Feedback. Global Relay shall have the right and sole discretion to use or incorporate into the Services any suggestions, enhancement requests, recommendations, or other feedback provided by Customer or its Users, relating to the operation of the Services, without payment to or ownership by Customer.
4. CUSTOMER RESPONSIBILITIES AND USE OF SERVICES
4.1. Administrative User. Customer shall appoint one or more Administrative User(s) to be responsible for managing Customer’s Users, Accounts and passwords, as well as communicating Customer Instructions. For mutual security of Customer and Global Relay, each Administrative User must be appointed and removed (as applicable) by Customer delivering to Global Relay an executed Appointment of Administrator Form. At least one Administrative User must be appointed before any part of the Services can be accessed by Customer.
4.2. Customer Instructions. Customer agrees that each of its Administrative User(s) will have responsibility for all Customer Instructions. Each Administrative User, as a representative of Customer, has the ability, at the sole discretion of Customer to further assign its administrative privileges and access controls under the Administrative Account to other Accounts or Users of Customer. Customer hereby authorizes Global Relay to accept and act on any requests or directions pursuant to a Customer Instruction or otherwise from an Administrative User or any Person that has been assigned such administrative privileges or access controls by an Administrative User. In no event shall Global Relay be liable to Customer or any third party for such reliance by Global Relay on any Customer Instruction in a manner consistent with this paragraph.
4.3. Decline to Act. For mutual security of Customer and Global Relay, Global Relay may, in its reasonable discretion and in good faith, decline to act on a Customer Instruction until it is able to verify the validity of the Customer Instruction or the requesting Administrative User. Global Relay shall not incur any liability for exercising its discretion in a manner consistent with this paragraph.
4.4. Access. Without limiting the security obligations of Global Relay and Customer which are further set out in Section 7, Customer understands and acknowledges that Global Relay is not responsible for maintaining Accounts and User IDs for Users of Customer. Customer’s Administrative User(s) will have access rights to the online Management Portal to directly manage Customer's role-based access controls and use of the Services. Unless otherwise specified in an Order Form or SOW, each subscribed User will be assigned by Customer a unique User ID for access to and use of the Services, and such User IDs are intended for use by the designated Users only and cannot be shared. Customer shall be responsible and liable for any and all access to and use of the Services by Customer’s Users. Specifically, Customer’s responsibilities shall include, but are not limited to: (a) maintaining and managing User Accounts and User IDs; (b) maintaining the confidentiality and security of Customer access information associated with Accounts and User IDs, or other account identifiers which Customer chooses or is assigned for its Users; (c) all activities that occur under such Accounts and User IDs in connection with the Services; (d) Users identification and authentication for access to the Services; and (e) the security of Customer’s own password authentication servers if Customer’s servers are used by Customer as part of the login authentication process. Global Relay may immediately suspend or throttle access to the Services if: (i) Global Relay reasonably believes that a User or Customer is in material breach of this Agreement; (ii) a User or Customer engages in excessive utilization of the Services which affects, or is reasonably likely (in Global Relay’s opinion) to affect, system availability, quality, or performance; or (iii) if Global Relay in good faith suspects that any third party has gained unauthorized access to the Services using a credential issued to Customer.
4.5. Restrictions on Use. Customer is responsible for its Users’ compliance with the Agreement and Applicable Law. Except as expressly provided under the Agreement, Customer shall not and shall not cause or permit others to: (a) rent, sell, assign, lease, sublicense, transfer, redistribute, or encumber the Services, or otherwise make the Services available to or for the benefit of any other Person who is not a subscriber of the Services via Customer; (b) derive or attempt to derive the source code, source files, or structure of all or any portion of the Services by reverse engineering, disassembly, de-compilation, or any other means, or otherwise modify, adapt, or create derivative works from the Services; (c) send or store infringing or unlawful material or malware; (d) attempt to gain unauthorized or wrongful access to, or disrupt the integrity or performance of, the Services or data contained in the Systems; (e) use or access the Services for the purpose of developing any application, software, product, or service that does or could in any way compete, interact, or interfere with the Services, except as permitted in writing by Global Relay; (f) use or access the Services for the purpose of building a competitive product or service or copying its features or user interface; (g) use the Services, or permit them to be used, for purposes of product evaluation, benchmarking or other comparative analysis intended for publication, or to share, distribute, or disclose the results of any benchmarking tests, comparative evaluations, or its internal assessments or audits of the Services with any third party without Global Relay’s prior written consent in each case; (h) use or combine the Services with other software, equipment products, processes, or methods that are harmful to or manipulate proper use of the Services. Additionally, for security and performance purposes, Customer shall not, and shall not cause or permit others to: (i) perform social engineering, penetration, or other similar security or vulnerability testing on Global Relay’s Environment without the prior written consent of Global Relay in each case; (j) cause or use any application, bot, script, or other unauthorized automation, to negatively impact, including overloading, spamming, mass data downloading, obstructing, or interfering with, the stability or performance of Global Relay’s Systems or Environment; or (k) access, or use the Services, or any Account, or Custom SMTP Delivery, in a manner not reasonably intended or inconsistent with the Agreement. Any illegal or unauthorized use or abuse of the Services or data is strictly prohibited. Global Relay reserves the right to charge the Tariff Rate or other Fees retroactively for any unauthorized use or bypassing of normal processes. Global Relay also reserves the right to suspend, throttle, or terminate access, Users, Accounts, or the Services, in whole or in part, if in its reasonable discretion it determines that any component of the Services or data is being used by or via Customer for an illegal or unauthorized purpose or in any manner inconsistent with the terms of the Agreement. Customer agrees to notify Global Relay promptly upon becoming aware of any unauthorized access or use.
4.6. Acceptable Use Policy. Customer acknowledges that the Services provided to Customer pursuant to the Agreement are also subject to, and Customer agrees that it shall comply with, Global Relay’s Acceptable Use Policy located at http://www.globalrelay.com/policies/acceptable-use, as updated from time to time.
5. GLOBAL RELAY ARCHIVE
These additional terms apply where Customer is using Global Relay Archive Services.
5.1. Archive Data Capture. Customer shall ensure that: (a) Global Relay is provided a complete and accurate list of all email domains and other Data Types required to be archived, including any updates to the same; (b) Global Relay is provided a complete and accurate list of Customer’s Accounts, Users, and User aliases, as applicable, including any updates to the same; (c) Global Relay is provided with any requirements regarding physical and logical segregation of Customer Archived Data within Global Relay Archive before Provisioning commences; (d) Configuration of all Data Types required to be archived is completed in accordance with Global Relay’s Specifications; (e) all Data Types required to be archived are properly formatted in accordance with industry standards supported by Global Relay’s Specifications, and successfully delivered to Global Relay Archive for ingestion; (f) any Legacy Data Import is provided to Global Relay in an industry standard format which has been tested and verified by Global Relay as supported by Global Relay Archive; (g) any Data Type or Third Party Network (including versions and formats) it requires to be archived are in fact supported by Global Relay Archive (see Section 6 (Third Party Networks) for details); and (h) any Data Type it requires to be archived must be expressly set out in the applicable Order Form, and any SMTP forwarding of a Data Type (other than standard email) must be itemized as a separate Data Type Account from Archive for Email, and must be delivered in accordance with Global Relay’s Specification for Custom SMTP Delivery. Global Relay reserves the right to charge a Fee from inception for each such SMTP forwarded Data Type. Global Relay is not responsible to Customer for any Data Type or Third Party Network (including versions and formats) that is not supported, or that is not technically able to be captured or ingested by Global Relay Archive for reasons beyond the control of Global Relay.
5.2. Monitoring Data Flow. Customer shall monitor its delivery of each Data Type to Global Relay Archive. Upon Customer’s written request, Global Relay will generate a daily email to Customer that reports statistics on Global Relay’s receipt and processing of each Data Type from Customer and each Customer User. Customer is responsible to review these reports and to notify Global Relay of any mail flow issues, anomalies, or delivery failures. Customer shall also notify Global Relay of any upgrades, patches, or maintenance to Customer’s servers or Data Types which may result in an outage, disablement of journaling, or other disruption of data flow to Global Relay Archive. Customer shall ensure that no data or messages are transmitted through its email/IM server(s) or otherwise, until Customer’s upgrade, patch, or maintenance has been completed and journaling or data flow to Global Relay Archive has been enabled or reactivated.
6. THIRD PARTY NETWORKS
These additional terms in Section 6 apply where Customer is using any Services that interoperate with any Third Party Networks or Email Services.
6.1. Availability of Third Party Networks. Global Relay does not control and is not responsible for any Third Party Networks. Such Third Party Networks may change their formats, APIs, delivery methods, or posting times without notice to Global Relay, or may have inaccuracies in format schemas, corruptions or other changes, which may affect the availability or performance of the Services that interoperate with Third Party Networks. Notwithstanding anything else in the Agreement, Global Relay does not and cannot warrant the availability or performance of any Third Party Networks, and Global Relay expressly disclaims any and all liability related to, connected with, or arising from Third Party Networks including any outages, delivery delays, delivery methods, corruption of data, processing failures, failure to format data in accordance with such Third Party Network’s data schema, changed or discontinued or failed services, or termination of service. Additionally, Customer is responsible to ensure its Users only use versions of the applicable Third Party Network or Email Services clients that are expressly supported by Global Relay Archive Services (currently listed here: https://www.globalrelay.com/support-training/help-center). Customer may contact Global Relay Support to confirm an updated list of supported Third Party Networks. Global Relay also reserves the right to modify or discontinue support for any Third Party Network service, temporarily or permanently, upon reasonable advanced Notice. Customer agrees that Global Relay shall not be liable to Customer or any third party for any modification or discontinuance of any of the Services; provided however, that in the event Global Relay discontinues any Services, Global Relay will endeavor to provide Customer with reasonable advanced notice. To assist with the administration and maintenance of accurate data flow and Account statistics, where a User of an Account associated with a particular Third Party Network or an Email Service has not accessed that particular Account for more than 60 consecutive days, the User’s license related to such Account will be deemed abandoned and Global Relay may adjust Global Relay’s license count with such Third Party Network or Email Services to account for such User’s inactivity. To regain access, Customer may contact Global Relay Support.
7.1. Global Relay. In connection with delivery of the Services and its obligations under the Agreement, Global Relay has implemented and will continually maintain appropriate security procedures, measures, and controls, including appropriate electronic, physical, and organizational security procedures, measures, and controls to reasonably guard against accidental, unauthorized, or unlawful access, destruction, use, alteration, modification, disclosure, or loss of Archived Data.
7.2. Customer. In connection with its use of the Services and its obligations under Section 4 (Customer Responsibilities and Use of Services), Customer will continually maintain appropriate security procedures, measures, and controls, including appropriate electronic, physical, and organizational security procedures, measures and controls to reasonably guard against accidental, unauthorized, or unlawful access, destruction, use, alteration, modification, disclosure, or loss of Archived Data.
7.3. Suspicious Activity. Notwithstanding any other provisions of the Agreement, Global Relay reserves the right, in the event of a reasonable detection or perceived detection of suspicious activity or other security issues whatsoever, including an incident that impacts internet security infrastructure or transmissions in a manner which may cause security risk to Global Relay, Customer, or Archived Data, to temporarily suspend Customer’s access to any of the Services as is necessary. During any such suspension, Global Relay will use commercially reasonable efforts to resolve and mitigate the risk and resume Customer's use of the Services and access to the Archived Data as soon as possible and to ensure the integrity of the Archived Data. Any such suspensions will only be in effect during and no longer than a period equal to the time necessary to eliminate risk to Global Relay Services and the Archived Data.
8. CONFIDENTIALITY AND NON-DISCLOSURE
8.1. Protection of Confidential Information. The parties to the Agreement shall not use any Confidential Information (which term includes Archived Data and Personal Data) of the other party for its own benefit or for any purpose other than to fulfill its respective obligations under the Agreement. Each party agrees to receive and preserve such Confidential Information as proprietary and confidential information, exercising the same degree of care a reasonable and careful person would exercise with its own confidential information, and in no case will it use less than commercially reasonable efforts consistent with the standards of practice in the industry to prevent unauthorized access to and disclosure of the other party’s Confidential Information. The parties further agree that neither will make Confidential Information of the other party available in any form to, or for the use or benefit of, any Person except as provided in the Agreement, and that neither will use any Confidential Information of the other, or the Services, to compete with the other party in its business.
8.2. Non-Disclosure Obligations. Neither party shall disclose the Confidential Information of the other party to any Person except:
(a) to its employees and non-employee representatives who need to know the information to fulfill its respective obligations under the Agreement or in connection with the Services, and are bound by confidentiality obligations no less protective than those in the Agreement;
(b) where disclosure is required or authorized by Applicable Law or required, compelled, or requested by Governmental or Regulatory Authority or administrative or judicial process or proceeding (collectively "Legal Process"); or
(c) with prior written consent of the other party.
8.3. Notice. In the event that a party is legally compelled under Legal Process to provide access to the Archived Data or other Confidential Information of the other party, then the disclosing party undertakes, to the extent legally permissible, to promptly provide the other party with written notice of such an event so as to afford the other party the opportunity (at such other party’s cost) to limit, monitor, control or prevent the disclosure. A party’s obligation to provide written notice and the opportunity under the foregoing sentence shall not be interpreted as preventing that party from meeting a deadline or other requirements under Applicable Law or Legal Process. Customer is responsible for all costs to comply with Legal Process and any related disclosure of its Archived Data.
8.4. Publicity. Global Relay has the right to refer to Customer, directly and indirectly, in marketing materials, case studies and on Global Relay's website to indicate that Customer uses the Services for general information and business purposes regarding Global Relay's customer base. Global Relay shall not issue any press release announcing the engagement or use by Customer of the Services without the express prior written consent of Customer. Any press release or case study shall be subject to the review and prior written approval of both parties and this approval shall not be unreasonably delayed or withheld.
8.5. Data Privacy. The parties acknowledge and agree that each of Global Relay and Customer may have certain responsibilities prescribed by applicable Data Protection Law in connection with the safeguarding and privacy of certain Personal Data and PII. Global Relay hereby acknowledges such responsibilities to the extent required thereby as the archive service provider or Processor of the Archived Data. Global Relay agrees, and will cause Global Relay Personnel to agree, that any Personal Data related to Customer shall be treated as Customer’s Confidential Information hereunder. Customer agrees, and will cause Customer personnel to agree, that any Personal Data related to Global Relay shall be treated as Global Relay’s Confidential Information hereunder.
9. FEES, PAYMENTS, AND CHANGE ORDERS
9.1. Fees and Payments. Customer will execute an Order Form which sets forth the specific terms and Services subscribed for by Customer during the Term. Customer agrees to pay all Fees due under any Order Form or otherwise due under the Agreement. Unless alternative payment terms have been specified in the applicable Order Form, Customer shall pay all undisputed Fees: (a) on or before the invoice due date; (b) in advance, based on a quarterly Billing Cycle; and (c) by pre-authorized credit card. Customer, if paying by credit card, hereby gives its authorization for all payments required to keep its accounts current. All credit card payments will normally be processed on the invoice due date. Customer is responsible for providing complete and accurate billing and contact information, including updates to Account and User counts related to the Services, and for promptly reporting any changes to such information to Global Relay.
9.2. Change Orders. Customer may request New Services from time to time during the Term. “New Services” are services that are materially different from or in addition to the Services described in the then-current Order Form(s). New Services may include, but not limited to, adding a new Data Type to be archived, adding ancillary Services, additional functionality, customization of support packages, Legacy Data Import, or other requirements of Customer that alter the original scope of the Services (but do not constitute Work under Section 2.7 (Development Work)). Customer may be required to execute a Change Order which sets out the New Services subscribed for by Customer, associated costs, scope, and any additional obligations, or effects on the Services set out in the then-current Order Form(s). New Services will be billable from the effective date of the Change Order at the standard Global Relay Prices unless otherwise specified therein. New Services will be coterminous with the Term for the existing Services.
9.3. True-ups. Customer may increase its User and Account subscriptions during the Term, provided that Customer promptly reports any such increases to Global Relay. Global Relay may charge Customer based on the greater of: (a) the minimum set out in Section 9.4 (Subscription Minimum); and (b) Customer’s actual User and Account numbers. Global Relay will invoice Customer (subject to any applicable minimums) based on User and Account counts from Global Relay’s Systems and, where applicable, from Customer’s Microsoft Active Directory and/or other means provided by Customer to Global Relay, in good faith. Customer may not decrease the number of Users or Accounts below any minimum set out in an Order Form during the Term. Global Relay reserves the right, with Customer’s reasonable cooperation, to perform a reconciliation of actual usage/Account numbers versus then-current quantities of Customer’s Services, Users, or Account subscriptions under the then-current Order Form(s) (“True-up”). If, as a result of any such True-up, Global Relay reasonably determines that Customer’s actual use of the Services has exceeded its subscription quantities, or where Customer has reported an increase in Account subscriptions, Global Relay will make the pro-rated adjustments to the corresponding Fees from the start of such excesses or increases and invoice these Fees in the subsequent invoice(s) or in a separate True-up invoice.
9.4. Subscription Minimum. Subject to Section 9.3 (True-ups), the initial Account numbers stated in Customer’s Order Form or the average Account numbers over the last 12 months (prorated if less than 12 months), whichever is higher, will be the minimum billable commitment of Customer unless otherwise agreed in writing by the parties.
9.5. Non-Payment. Any Fees due and owing by Customer under the Agreement (excluding solely any portion disputed in good faith) that are not received by Global Relay within 30 days of the invoice due date constitutes a Material Breach by Customer. Such overdue Fees are subject to a late fee of 1.5% per month, as calculated from the invoice due date until the date payment is received by Global Relay. Without limiting other remedies, if such default pursuant to this Section 9.5 (Non-Payment) is not promptly remedied to Global Relay’s reasonable satisfaction following Customer's receipt of written notice of non-payment, Global Relay reserves the right to suspend Customer’s access to any and all of the Services until Customer has paid in full such overdue Fees, plus a $200.00 reactivation fee. Global Relay will not be liable to Customer for any suspension of access to the Services made in accordance with this Section 9.5 (Non-Payment), and the Fees will continue to apply and accrue during any such suspension. Customer shall not be entitled by reason of set-off, counterclaim, abatement, or other similar deduction to withhold any amount due to Global Relay.
9.6. Fee Dispute. Customer has 30 days from the invoice date to notify Global Relay in writing if there is any Fee dispute or otherwise the invoice will be deemed correct. Any notice by Customer must provide Global Relay with sufficient detail of the claimed Fee discrepancy, and other information that Global Relay may reasonably request, in order to review and resolve the claimed Fee discrepancy. The parties will work together in good faith to diligently resolve the discrepancy. During any resolution period, Customer will continue to pay all undisputed portions of the invoiced amount to Global Relay. If the claimed Fee discrepancy is verified, a pro-rated refund will be issued as a credit note.
9.7. Price Adjustments. Global Relay may, on an annual basis, increase the Fees by amounts equal to the percent increases in the CPI-U, using the percent change in the level of the CPI-U between the month prior to the Effective Date and that same prior month in each subsequent year. Prices are also subject to change on renewal, upon written Notice to Customer before the end of the then-current Term. Unless otherwise agreed in writing by the parties, continued use of the Services by Customer past the start of the Renewal Term constitutes acceptance by Customer of any refreshed Order Form or Price changes for the Services for the Renewal Term.
9.8. Taxes of Customer. Fees and any other charges under the Agreement do not include any local, provincial, state, federal, or foreign taxes, levies or duties of any nature, including value-added, sales, excise, use or withholding taxes assessable by any jurisdiction (“Taxes”). Customer is responsible for paying all Taxes (including withholding taxes that arise from instances where a tax treaty does not eliminate double taxation) assessable by any jurisdiction, excluding only taxes based on Global Relay's net income. If Global Relay has the legal obligation to pay or collect Taxes for which Customer is responsible under this Section, the appropriate amount shall be invoiced to and paid by Customer unless Customer provides Global Relay with a valid tax exemption certificate authorized by the appropriate taxing authority.
10. WARRANTIES AND DISCLAIMERS
GLOBAL RELAY IS COMMITTED TO MAKING COMMERCIALLY REASONABLE EFFORTS TO PROVIDE CUSTOMER A HIGH LEVEL OF SERVICE AVAILABILITY, SUBJECT TO CUSTOMER’S AND CUSTOMER’S THIRD PARTY NETWORKS AND VENDORS’ COOPERATION AND COMPLIANCE WITH THE AGREEMENT. NOTWITHSTANDING THE FOREGOING, TEMPORARY UNAVAILABILITY OF THE SERVICES MAY OCCUR AS A RESULT OF MAINTENANCE, SOFTWARE RELEASES, HARDWARE RELEASES, SECURITY ISSUES, INTERNET ISSUES, OR CONNECTIVITY ISSUES. EXCEPT AS OTHERWISE EXPRESSLY STATED IN THIS AGREEMENT, CUSTOMER EXPRESSLY UNDERSTANDS AND AGREES THAT CUSTOMER’S USE OF THE SERVICES IS AT ITS SOLE RISK. THE SERVICES ARE PROVIDED BY GLOBAL RELAY, AND ACCEPTED BY CUSTOMER, ON AN "AS IS" AND "AS AVAILABLE" BASIS. GLOBAL RELAY AND ITS SUPPLIERS, SUBCONTRACTORS, AND PARTNERS, TO THE FULLEST EXTENT PERMITTED BY LAW, OTHERWISE DISCLAIM ALL REPRESENTATIONS AND WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF TITLE, FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY AND NON-INFRINGEMENT OF PROPRIETARY OR THIRD PARTY RIGHTS, OR ABOUT THE ACCURACY, SECURITY, RELIABILITY, COMPLETENESS, OR TIMELINESS OF ITS SERVICES, SOFTWARE, OR CONTENT, OR THAT THE SERVICES ARE ERROR-FREE, OR THAT ANY ERRORS IN THE SERVICES AND/OR DOCUMENTATION WILL BE CORRECTED. GLOBAL RELAY EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARRANTIES THAT CUSTOMER’S USE OF THE SERVICES WILL SATISFY ANY OF ITS STATUTORY OR REGULATORY OBLIGATIONS, OR WILL ASSIST WITH, GUARANTEE, OR OTHERWISE ENSURE COMPLIANCE WITH CUSTOMER’S LEGAL REQUIREMENTS, OR ANY APPLICABLE LAW. CUSTOMER ASSUMES ALL RESPONSIBILITY FOR DETERMINING WHETHER THE SERVICES ARE SUFFICIENT FOR CUSTOMER’S PURPOSES WITH RESPECT TO CUSTOMER’S REQUIREMENTS UNDER APPLICABLE LAW. NO ADVICE, INFORMATION, INSTRUCTIONS, OR COST PROJECTIONS, WHETHER ORAL OR WRITTEN, FROM GLOBAL RELAY OR ITS EMPLOYEES, REPRESENTATIVES, OR AGENTS, OR THROUGH OR FROM USE OF THE SERVICES SHALL CREATE ANY PROMISE, WARRANTY, OR OBLIGATION NOT EXPRESSLY STATED IN THE AGREEMENT.
Customer releases Global Relay from and agrees to defend, indemnify, and hold harmless Global Relay, its Affiliates, directors, officers, employees, agents, and Partners from and against any Claims and any related Damages, to the extent connected with, arising out of, or related to Customer's: (a) negligence or misuse of the Services; (b) breach of the Agreement; or (c) use of Third Party Networks or combination of the Services with other software, equipment, products, processes, methods, material, or data not provided or approved in writing by Global Relay, whether or not due to any act, error, omission, or negligence by Global Relay or any of its affiliates, officers, directors, employees, agents or others whom it is in law responsible.
12. LIMITATION OF LIABILITY
12.1. Exclusion of Consequential Damages. Notwithstanding any other provision of the Agreement or any other related agreements, in no event shall either party be liable to the other party, its clients, Affiliates, or any other party (any of which, a "Person") under or in relation to the Agreement for any special, indirect, incidental, consequential, punitive damages, or loss of use, loss of production, loss or corruption of data, loss of profits or revenues, loss of markets, economic loss, loss of good will, exemplary loss, anticipated or otherwise, that may be suffered or incurred by any Person, resulting from any matter under or related to the Agreement or the use of, inability to use or access, or performance of any of the Services, and notwithstanding that such party may have been advised of the possibility of any such damages and regardless of whether any of the foregoing is determined to constitute a fundamental breach or failure of essential purpose.
12.2. Limit. Except for Customer’s obligations set out in Section 11 (Indemnity), notwithstanding any other provision of the Agreement, the aggregate liability of either party and its Affiliates to the other party or any Person whatsoever arising out of, in connection with, or related to the Services or the Agreement, whether in contract or tort or under any other theory of liability, including without limitation for any breach of or default under the Agreement or any misrepresentation or negligence, in the aggregate, shall be limited to proven direct Damages caused by the party in an amount not to exceed the amount of monthly recurring Fees Customer has paid or are payable to Global Relay under the Agreement in the three months preceding the event giving rise to the liability. This limit is cumulative and the existence of more than one event will not enlarge the limit. The parties acknowledge that these limitations of liability and the allocation of risk, including waiver of consequential damages, are an essential element of the bargain between the parties and part of the consideration for the agreed upon Prices and Fees, and in their absence the Prices and Fees and the Agreement would be substantially different. No action, regardless of form, relating to the Agreement or the Services may be brought by either Party more than two years after the cause of action has accrued under Applicable Law.
12.3. Mitigation. Each party will have a duty to mitigate damages for which the other party is responsible.
12.4. Relief. Where Global Relay is in Material Breach of the Agreement, and such breach is attributed to Customer’s act, omission, or breach of its obligations under the Agreement, Customer may not exercise any of its rights or remedies in association with Global Relay’s Material Breach, to the extent caused by Customer. Notwithstanding the foregoing, each of Global Relay and Customer will in such cases, continue to perform its respective obligations as otherwise set out in the Agreement and will use commercially reasonable efforts to cure any such breaches.
13. TERM AND TERMINATION
13.1. Term. The Agreement will commence on the Effective Date. The Agreement will continue in effect, together with any subsequent renewals, amendments, or Change Orders until terminated pursuant to this Section 13, unless otherwise agreed by the parties in writing. An Order Form sets out the initial Term for the applicable Services (the "Initial Term”). Unless specifically stated otherwise in the Order Form, at the expiry of the Initial Term, any applicable Order Form(s) (including any applicable Change Orders, which shall be coterminous) shall, subject to Section 9.7 (Price Adjustments), be automatically renewed for additional two-year terms (each a “Renewal Term”), unless either party gives written Notice to the other party of its intent not to renew at least 90 days prior to the expiration of the Initial Term or then current Renewal Term, or the parties otherwise negotiate terms of a new Order Form. In the event Customer continues to use the Services beyond the expiration of any Trial Period or the Term (after termination or non-renewal, as applicable) without a valid continuing Order Form, then Global Relay’s Tariff Rate will apply unless and until the parties mutually agree in writing otherwise.
13.2. Termination. Subject to the provisions of this Section 13 and proper Notice pursuant to Section 14.4 to Global Relay Legal or Customer’s Contact, as applicable, upon termination of the Services by either party, all rights under the Agreement and the provision of Services will terminate in accordance with the Agreement. If Customer is using Global Relay Archive, this includes termination of all access to Global Relay Archive. Neither party will be liable to the other for any termination of the Services in accordance with the Agreement and the following terms:
(a) Termination by Customer. Customer may terminate the Agreement: (i) at the expiry of the Term in accordance with the Notice requirement of Section 13.1; (ii) for cause upon Global Relay's Material Breach in performing its obligations under the Agreement, if the reason for that breach is not remedied to Customer’s reasonable satisfaction within 30 days following Global Relay's receipt of written Notice; (iii) in the case where there is not a governing Order Form, Customer may terminate the Agreement upon 120 days’ Notice. For termination under subsection 13.2(a)(ii), Customer will not be charged for Fees owed by Customer for the remainder of the Term due after the effective date of termination of the Services, and a prorated refund will be given for any Fees prepaid by Customer. Subject to the foregoing, in no event shall any termination relieve Customer of the obligation to pay any Fees incurred for the period prior to the effective date of termination.
(b) Termination by Global Relay. Global Relay may terminate the Agreement: (i) at the expiry of the Term in accordance with the Notice requirement of Section 13.1; (ii) for cause upon Customer’s Material Breach in performing its obligations under the Agreement, including for non-payment in accordance with Section 9.5 (Non-Payment), if the reason for that breach is not remedied to Global Relay’s reasonable satisfaction within 30 days following Customer's receipt of written Notice; or (iii) in the case where there is not a governing Order Form, Global Relay may terminate this Agreement upon 120 days’ Notice. For termination under subsection 13.2(b)(ii), Customer will be charged for any and all Fees owed by Customer for the remainder of the Term and no refund will be given for any Fees prepaid by Customer.
(c) Termination on Bankruptcy. A party may terminate the Agreement for cause: (i) if the other party, upon proof, is declared insolvent or adjudged bankrupt by a court of competent jurisdiction or makes an assignment for the benefit of creditors; or (ii) if a petition in bankruptcy or reorganization or an arrangement with creditors is filed by or against that party and is not dismissed within 60 days. Upon such termination as a result of Customer’s bankruptcy, all Fees owed by Customer up to the date of a valid termination shall immediately be due and payable. If Customer continues to use Global Relay’s Services to preserve its Archived Data, the Fees for Services set out in the Order Form will continue to apply.
(d) Transition Assistance. Provided Customer’s Fees for the Services have been paid in full for the Term, upon mutual written agreement of Global Relay and Customer, Global Relay will perform custom Services to facilitate Customer’s termination and related transition of Services (the “Transition Assistance Services”). A new Order Form will be executed by Customer detailing the Transition Assistance Services, which may include certain of the services set out in Section 13.3.
13.3. Return or Disposition of Archived Data. Customer may:
(a) engage Global Relay to export a copy of its Archived Data stored by Customer in its Global Relay Archive, for a Fee as set out in the applicable Order Form, or otherwise at Global Relay’s standard rates, based on the digital media and file format requested and amount of Archived Data to be returned;
(b) engage Global Relay to preserve a Static Archive of existing Archived Data with online access restricted to the Administrative User, at Global Relay’s standard rates. Upon agreement by Global Relay, a new Order Form will be executed by Customer for this Static Archive Service and the applicable Fees will be paid in advance for the entire Term of such engagement; and/or
(c) direct Global Relay to permanently delete and dispose the Archived Data at the expiry of the Term or Retention Term, whichever comes first, subject to any applicable Professional Services rendered.
In accordance with Global Relay policy on data retention, Archived Data will not be deleted during the Term until: (i) Global Relay has received express written direction from Customer; or (ii) the Retention Term has expired (subject to any applicable Legal Holds). In the event that Customer has not engaged Global Relay to either export a copy of its Archived Data or preserve its Archived Data in a Static Archive in accordance with Section 13.3(a) or (b) respectively within 120 days following the effective termination of Services, including termination of Services for non-payment (collectively, the "Abandonment Date"), then Customer is hereby put on notice that Global Relay may, without incurring any liability, securely delete Customer’s Archived Data after the Abandonment Date, and is otherwise not responsible for any of Customer's Archived Data that remains in Global Relay Archive after the Abandonment Date.
13.4. FINRA Regulatory Notice 18-31. This paragraph solely applies to Customer or a Customer Affiliate that during the Term: (a) is or has been a registered FINRA member firm (or is otherwise subject to SEC 17a-4); and (b) where Global Relay is validly appointed and currently acts as its SEC 17a-4 record keeper and/or designated third party downloader (“D3P”). Provided Customer is acting in good faith, in connection with its role as D3P, Global Relay will not delete or discard applicable Archived Data in the event of non-payment by Customer of Fees due under the Agreement unless or until: (x) the Retention Term for the applicable Archived Data has expired; or (y) Global Relay has either: (i) made the applicable Archived Data available to the applicable Governmental or Regulatory Authority, or (ii) the applicable Governmental or Regulatory Authority provides written consent to such deletion. In the event of such non-payment, notwithstanding anything to the contrary in the Agreement, Global Relay has the right, without liability, to disclose such non-payment to the applicable Governmental or Regulatory Authority, and provide it with access to, or a copy of, the applicable Archived Data. Such non-payment is deemed a Material Breach by Customer under the Agreement, and any unpaid and associated Fees will continue to accrue and be owed by Customer.
13.5. Survival. The following will survive the termination of the Agreement: Section 3 (Proprietary Rights), 8 (Confidentiality and Non-Disclosure), 10 (Warranties and Disclaimers), 11 (Indemnity), 12 (Limitation of Liability), this Section 13 (Term and Termination), Section 14 (Miscellaneous), and any other provisions of the Agreement that by their nature should survive termination of the Agreement.
14.1. Relationship of the Parties. Customer acknowledges that Global Relay, as a service provider, is an independent contractor, and the parties agree that no agency, partnership, joint venture, employee-employer, or franchiser-franchisee relationship is intended or created by the Agreement. Neither party shall have any authority to act for, bind, make any representations or warranties, or assume any obligation or responsibility, express or implied, on behalf of the other party, except as specifically authorized under the Agreement or by written direction of the other party. Each party is solely responsible for all expenses associated with its performance under the Agreement unless otherwise specifically indicated. No third party beneficiary relationships are created by the Agreement. Nothing in the Agreement shall restrict in any way the freedom of either party to conduct as it sees fit any other business or activity whatsoever.
14.2. Assignment. The Agreement may not be assigned by either party without the other party's prior written consent, which will not be unreasonably withheld, conditioned or delayed. Notwithstanding the foregoing, either party may assign the Agreement to an Affiliate or successor entity upon 30 days’ Notice to the other party.
14.3. Enurement. The Agreement will enure to the benefit of and is binding upon the parties to the Agreement and their respective successors and permitted assigns.
14.4. Notices and Communications. All Notices (other than Customer Instructions) required or provided by way of the Agreement shall be in writing and shall be deemed to have been given when delivered (with proof of successful delivery) via: (a) email; (b) mail (registered or certified, postage prepaid with receipt requested); (c) courier; or (d) personally. With respect to Notice via email, each party may rely on Customer Instructions and Notices as if the sender, on behalf of the party, had given them signed and in writing. Any Notice delivered to Global Relay or Customer shall be sent to the following contacts, as appropriate, depending on the subject matter of the Notice:
To Global Relay:
Attention: Legal, with a copy to: Shannon Rogers, President
Global Relay Communications Inc.,
220 Cambie St., 2nd Floor, Vancouver, BC V6B 2M9, Canada,
Email: firstname.lastname@example.org; Shannon.email@example.com
To Customer: the address set out on the initial page of this Agreement.
|Global Relay||IT Support||Support Deskfirstname.lastname@example.org|
|Customer||IT Support||Administrative User||designated contacts set out in the AOA Form|
|Billing/Fees||Administrative User||admin@customerdomain or alternatively designated contact|
|Legal/contractual||Administrative User||admin@customerdomain or alternatively designated contact|
14.5. Force Majeure. Global Relay shall not be liable nor will Customer have the right to terminate for any failure of Global Relay to perform any of its obligations under the Agreement during any period in which such failure to perform arises directly or indirectly out of a Force Majeure event, provided that Global Relay promptly notifies the other party of such delay in writing and uses its commercially reasonable efforts to minimize the adverse effect of such events.
14.6. Entire Agreement.
(a) Entire Agreement. The Agreement is comprised of these Master Terms of Service, including any amendments or addendums, applicable Order Form(s), and the most current version of all schedules or policies referred to in the Agreement. These together constitute the entire understanding and agreement between the parties for the provision and use of the Services and supersede any and all prior agreements, correspondence, understandings and discussions, whether written or oral, relative to this subject matter.
(b) Order of Priority. Any conflict or inconsistency in the interpretation of the Agreement shall be resolved by giving precedence according to the following order of priority: (i) the applicable Order Form(s) with the most recent prevailing; (ii) these Master Terms of Service; (iii) any applicable Schedules listed in Section 14.6(d); and (iv) any applicable policies, unless the applicable Schedule or policy expressly states that any part of it is to have priority over the applicable Order Form(s) or provision of these Master Terms of Service. The parties agree that any other term or condition contained in a purchase order or in any other form or documentation of Customer (excluding Order Forms under the Agreement) is void.
(c) Definitions and Interpretation. In the Agreement, all capitalized terms, unless specifically defined herein, have the meanings ascribed to such terms in the Standard Definitions (located here and at: https://www.globalrelay.com/policies/standard-definitions, incorporated by reference in Schedule A) to this Agreement. To the extent of any conflict or inconsistency between the Standard Definitions and the terms specifically defined in an Agreement document (without reference to Schedule A), the definitions contained in that Agreement document will prevail over the Standard Definitions. The word “including,” “include,” and “includes” shall be interpreted to mean including/include/includes without limitation unless the context otherwise requires.
(d) Schedules. As of the Effective Date, the following Schedule(s) are incorporated herein by reference and deemed to be a part of the Agreement:
Schedule A Standard Definitions
14.7. Severability and Non-waiver. If any part of the Agreement is found to be invalid, all other parts of the Agreement remain enforceable. Either party's failure to act with respect to a breach or default by the other party does not waive the non-defaulting party's right to act with respect to subsequent or similar breaches or defaults.
14.8. Governing Law. The Agreement shall be governed by and construed in accordance with the laws applicable in the Province of British Columbia and the laws of Canada applicable therein, excluding that body of law governing conflict of laws. Any action or proceeding brought to enforce the terms of the Agreement will be brought in a court of competent authority in the city of Vancouver, British Columbia. The parties submit to the exclusive jurisdiction of this court. EACH PARTY HERETO IRREVOCABLY WAIVES ANY RIGHT TO A TRIAL BY JURY IN ANY ACTION OR PROCEEDING RELATING TO OR ARISING OUT OF THE AGREEMENT.
14.9. Dispute Resolution. In the event of a dispute between Global Relay and Customer, the dispute will be escalated internally in good faith; first through designated Global Relay personnel and this person's equivalent at Customer; then through another designated Global Relay personnel and this person's equivalent at Customer. All negotiations pursuant to this clause are confidential and shall be treated as compromise and settlement negotiations for purposes of applicable rules of evidence. Any dispute arising out of or relating to the Agreement, including the breach, termination or validity hereof, which has not been resolved by the foregoing negotiation procedure within 90 days of the initiation of such procedure, may then otherwise be dealt with according to the provisions of the Agreement. This dispute resolution procedure will not affect the obligation of either party to perform, subject to Global Relay’s right to suspend access to the Services in accordance with Section 9.5 (Non-Payment) or the right of either party to enforce the Agreement.
14.10. Currency. All amounts, Prices and Fees are in United States Dollars (USD), unless otherwise indicated in the applicable Order Form.
14.11. Non-Solicitation. During the Term of the Agreement and for a period of six months after the end of the last Term, Customer will not, directly or indirectly: (a) employ or hire any person who is at the time in question, or who was at any time during the immediately preceding six months, employed by Global Relay; or (b) cause, invite, solicit, entice, or induce any person who is at the time in question, or who was at any time during the immediately preceding six months, employed by Global Relay, to terminate such person’s employment with Global Relay, unless expressly consented to in writing by Global Relay in each case.
14.12. Electronic Signatures and Contracts. Customer's use of the Services includes the ability to enable Customer's Administrative User(s) to: (a) electronically enter into agreements via Global Relay's website, digital signature or email, (b) make Change Orders to the Services, and (c) make payments electronically. Customer acknowledges such electronic submissions by Customer’s Administrative User(s) constitutes Customer's agreement and intent to be bound by the same and to pay for such Services, Change Orders, agreements and purchases.
14.13. Accepted Terms. Order Forms, AoA forms, and other Global Relay forms, incorporating by reference these Master Terms of Service, may be executed by original, digital signature, email transmission of a .pdf or image file format document, or otherwise, in one or more counterparts, each of which shall be deemed an original, but all of which together constitute one and the same document.
– End of Master Terms of Service –
Any questions relating to the Master Terms of Service or other information may be directed to email@example.com.
Ownership & Copyright
This website is owned and operated by Global Relay Communications Inc. ("Global Relay"). Global Relay carries out business in Canada, the United States and internationally under the Global Relay name.
Unless otherwise stated, the material published within the Global Relay website is owned by, or licensed to, Global Relay and is protected by copyright, trademark and other intellectual property laws of Canada, the United States, and international treaties. This includes text, graphics, logos, icons, demos, PDFs, images, style, design, code and software. Any reproduction, modification, distribution, transmission, republication, display, or performance, in whole or in part, is prohibited without the express written permission of Global Relay. Inclusion of Global Relay materials in newsletters, magazines, books, and on other sites is subject to permission from Global Relay.
The use of some Global Relay material made available on the website may be subject to additional terms and conditions contained in any agreement accompanying or relating to such material. These terms and conditions will be made available prior to the use of such material. The "Global Relay Communications Inc." trademark, any of the Global Relay product marks, and the “globalrelay.com” and the “globalrelay.net” domain names, and any other domain names operated and/or controlled by Global Relay ("Global Relay Marks") are the property of Global Relay. You agree not to reproduce, copy, display, up-load, post or use in any way the Global Relay Marks, without the prior written permission of Global Relay.
Use of the Website
Disclaimer of Liability
Global Relay may make changes to the materials and Services within this website, or to the prices described in them, at any time without notice. While every effort will be made to ensure that the information contained within the Global Relay website is accurate and up to date, the materials and Services at this website may fall out of date. Specifically, Global Relay makes no warranty, representation or undertaking whether expressed or implied, nor does it assume any legal liability, whether direct or indirect, or responsibility for the accuracy, completeness, or usefulness of any information. This website is provided on an “as is” basis without representations or warranties of any kind, either express or implied, whatsoever, including without limitation, warranties of merchantability or fitness for a particular purpose, or non-infringement of intellectual property. Global Relay accepts no liability whether direct or indirect, incidental, consequential, special or punitive for any loss or damage a Person suffers because that Person had directly or indirectly used the website and relied on any information stored on the website.
Global Relay’s obligations with respect to its Services are governed solely by the agreements under which they are provided and nothing on this website should be construed to alter such agreements.
Disclaimer of Third Party Websites
Global Relay’s website contains hypertext links to third party sites as a convenience to users. Global Relay is not responsible for the contents of any information provided by outside sites through these links. Global Relay makes no warranty, representation or undertaking whether expressed or implied nor does it assume any legal responsibility for the accuracy, completeness of usefulness of the information in the hypertext links. Global Relay accepts no liability whether direct or indirect for any loss or damage a person suffers because that person had directly or indirectly relied on any information stored in the hypertext links. If you decide to access any of the third party sites linked to this website, you do so entirely at your own risk.
This website is controlled by Global Relay from its offices in the Province of British Columbia, Canada. By accessing this website, you agree that all matters relating to your access of this website will be governed by the laws of British Columbia, without regard to the conflicts of laws principles. You also agree to submit to the exclusive jurisdiction of the courts of British Columbia.
Global Relay makes no representation that the materials and Services on this website are appropriate or comply with the laws of jurisdictions outside of Canada. If you access this website outside of Canada, you are responsible for ensuring that you comply with local laws.
Questions or Comments
This document was last revised January 2013