Cloud archiving is increasingly popular among companies with compliance requirements for their electronic communications. A cloud-based archive offers inherent advantages over an on-premise solution, including greater speed, flexibility, and scalability without huge capital investment. However, companies that don’t fully realize the depth of their archive needs versus the cost of addressing those needs can be in for an unwelcome surprise.
When your expectations of what a solution can do for a given cost don’t match what you’re getting, it can be painful. While the overall price of cloud storage has been going down as the technology matures, you should be aware of costs that aren’t obvious at first glance.
Some of these unforeseen costs can come from leveraging additional capabilities in order to get the most out of the system. For instance, the introduction of machine learning algorithms for improved data analysis and the ability to retrieve essential records for eDiscovery much more quickly have greatly improved archive offerings. However, taking advantage of such features can be costly if it comes as an afterthought. Unless you are proactive in assessing your archiving needs, are planning ahead, and ensuring the solution you choose matches your needs, or anticipated needs, at the right cost, you are more likely to incur extra ones further down the line.
Buyers that take too narrow a view of a given cloud archiving solution may overlook the following ‘blindspots’: