News

Net One Systems introduces hosted Email and Instant Message Archiving and Compliance services to Japan from Global Relay
Meets North American email compliance standards – the most stringent in the world

TOKYO, Japan - October 28, 2008 - Net One Systems Co., Ltd., Japan's leading network systems integrator, today announced that it has entered into a distribution agreement with Global Relay Communications, the global leader in hosted email archiving and compliance solutions, to launch the Message Archiver, a software-as-a-service (SaaS) based email and instant message archiving service to address the growing demands of Japanese businesses to protect their business communications for email compliance, electronic legal discovery, business continuity and email management and storage optimization.

Message Archiver is an email and instant message archiving service that meets North American standards for compliance – the strictest in the world – and will be offered for the first time in Japan through Net One Systems. Potential clients range from large enterprises who operate internationally and need to reinforce their compliance measures, to small businesses seeking to introduce such services quickly and economically. Sales are anticipated to be one billion yen within three years.

"Net One Systems is pleased to lead Global Relay's expansion of the Message Archiver services into the Asian Pacific markets", said Fumiaki Yamasaki, General Manager, Security Business for Net One. "Until now, there has not been an email and instant message archiving service in Japan that complies with North American and Japanese regulations to address this corporate demand. After an intensive selection process by Net One Systems, we chose Global Relay's Message Archiver due to their robust archiving technology and compliance expertise."

Main features of the Message Archiver service

  1. Meets North American and Japanese standards for email compliance and legal eDiscovery
    • All internal and external messages are securely archived for up to seven years with protection against tampering.
    • Management tools designed specifically for supervision, auditing and electronic discovery are provided, and a quick search – including of attachments – is possible for all end-users using simple web-based operation.
  2. As a SaaS product, the software is provided via the Web, thus minimizing initial investment and operating costs while enabling swift introduction.

Message archiving enables audit trail tracking in the event of an incident, such as data leakage, guarantees message legitimacy by uniformly controlling all corporate messages, and has mainly been introduced across North America. From the perspective of supply chain risk management, meeting North American standards for email compliance is now assumed to be a default requirement for Japanese companies when trading with overseas companies subject to North American legislation. Recently within Japan, the introduction of email and instant message archiving has been promoted in line with increased awareness of compliance and internal controls such as Japan's newly enacted version of the US Sarbanes-Oxley legislation (J-SOX), which came into effect on April 1, 2008. Global Relay's Message Archiver, in addition to compliance mandates under SEC, FINRA and FRCP in North America, meets J-SOX requirements for Japanese businesses in order to manage and preserve business email and documents using long term storage and quick retrieval, as well as to control and supervise employee access to and disclosure of information.

"Global Relay is very pleased to have Net One Systems, Japan's number one network systems integrator, as Global Relay's Email Archiving and Compliance partner in Japan", said Warren Roy, President & CEO of Global Relay. "Tokyo is a major financial center and in light of the global banking crisis, it will be vital for Japanese businesses to ensure they are fully compliant with regulations such as J-SOX and to protect themselves from legal risk. Global Relay is working closely with Net One to use their expansive distribution channels and expertise in product localization to bring full compliance email archiving and legal discovery functionality to the Japanese market, including search indexing and user interface customization for Japanese character sets."

Net One Systems has pioneered the distribution of domestic security solutions that comply with various security standards, including PCI DSS. The company will enhance their support to solve Net One Systems' security issues by now also making the Message Archiver service available.

Message Archiver service details

  1. Secure tamper-protected storage of all internal and external emails for up to seven years.
    Copies of all messages delivered internally and externally are kept in storage with a redundant configuration, as well as being sent to two physically separated data centers (certified to SAS 70 Type II standards). The message data is encrypted twice with AES and RSA encryption and saved on WORM (Write Once Read Many) storage to prevent tampering.
  2. Messages and their attachments can quickly and easily be searched via the web using a dedicated management tool designed to also support audit and electronic discovery requirements
    Message Archiver provides a dedicated tool with a real-time monitoring and auditing function with support for electronic legal discovery (eDiscovery). For example, searches can be defined by senders, receivers (including bcc), titles, text, dates, and attachments in archived emails. With search indexing for Japanese and Asian character sets, data for all archived messages can be searched within seconds via a simple web-based operation on a unique search engine.
  3. SaaS reduces initial investment and operating costs, while facilitating swift introduction
    The SaaS model is fully managed enabling companies to cut back on their initial investment, such as for software and hardware, and eliminates the need for a dedicated operator. The archiving service can be applied flexibly to all existing mail systems (Exchange, Notes, Unix etc.) and instant messaging types (AOL, MSN, Yahoo!, Jabber, Bloomberg, Reuters, BlackBerry), enabling seamless introduction within a short period. User Interfaces are available in Japanese.

For more details, please refer to the following website for further details of the service. http://www.netone.co.jp/product/cat_security/archive/messagearchiver.html

About Global Relay Communications Inc.
Global Relay, founded in 1999, is a leading provider of Hosted Email Archiving, Instant Message Archiving, and Business Continuity services. Through a Software-as-a-Service model, Global Relay offers affordable, enterprise-class archiving and monitoring solutions for secure, offsite storage of email (Exchange, Notes, Unix, GroupWise) and instant messages (AOL, MSN, Yahoo, BlackBerry, Bloomberg, Reuters, Jabber). Global Relay's easy-to-use, highly secure Message Archiver and Compliance Reviewer solutions address regulatory compliance, audits and legal eDiscovery, while alleviating the burden of email management, security, continuity and storage. Built on nine years of customer service, technical expertise and compliance excellence, Global Relay's archiving services are used by over 2,500 organizations worldwide including the top 21 of the top 25 banks worldwide, global multinationals, public companies, and other highly regulated organizations. Visit www.globalrelay.com.