Data Import & Migration

Legacy Data Import & Migration

Global Relay's Message Archiver and Archive Importer revolutionize data management. Clean up your company's old email as part of a comprehensive data unification plan. Imagine being able to restore, access, manage and consolidate your organization's past and present email and digital documents in a unified online system, deleting duplicates and providing instant search and retrieval.

The legacy import fee is a one time fee to import and archive that legacy mail for the full retention term. Your historical mail will be imported into the Message Archiver and consolidated with the rest of your messages, for rapid search and retrieval.

The Challenge

Company email is often stored on disparate servers, backup tapes, CDs, DVDs, employee desktops and laptop computers, with multiple copies and no single source of indexing or access.

  1. Senior Management requires control over, and independent access to both current and historical email and IM. It is the intellectual capital of the company. Email and IM are permanent records of 'who said what, when', and logs every version of every document every received or distributed. They can be used against you, or more importantly, used in your defense. They are a legally admissible 'business record'. Simply put, access to legacy email and IM is about risk management.
  2. Compliance Officers have growing responsibilities and liabilities relating to electronic communications of employees. Compliance regulations deem email and IM to be a form of business communication that requires regulatory monitoring and oversight.
  3. IT Technicians are overburdened with technology issues. Challenges include finding and recovering email from backup tapes, CDs and failed hard drives, controlling mailbox sizes and managing increasing email volumes.

The Solution

Import, Index, Manage & Access a Unified Archive. Consolidate your company's electronic records in Global Relay's unified, browser-accessible Message Archiver for rapid search, retrieval and management.

Process for Import & Restoration of Historical Data

Legacy data files are imported from:

  1. laptops/desktops
  2. MS Exchange Servers via ExMerge
  3. backup CD/tapes

Legacy data files enter Email Conversion Process which:

  1. removes duplicate email
  2. appends import ID stamp
  3. creates import statistics report

Converted email is imported by the Message Archiver which:

  1. scans email header, text body & attachments
  2. indexes all keywords for quick search
  3. appends serialized time-date stamp

Once in the Message Archiver, the Compliance Reviewer:

  1. enforces email usage, retention & compliance policies
  2. scans email and attachments
  3. flags keyword & phrase violations

Frequently Asked Questions

What import files are supported?

The preferred format is an .mbox file (standard UNIX type mailbox file), but the most common file type we receive is a .PST. We can accept most common mailbox formats, but if it is one we are not familiar with it would be best to have you send us a smaller test file to begin with. The most efficient import file size is 1 - 1.5GB/file.

Are duplicated messages eliminated?

Yes, the Importer uses an automated process of hash algorithm matching, in order to identify duplicate email. For each email imported, a SHA-1 (Secure Hash Algorithm 1) hash is generated and then compared to known hash results stored in the Email Archiver. The SHA-1 hash algorithm has been adopted as the US Federal Information Processing Standard.

What storage format should I use send my legacy data in?

We prefer that you send us your legacy messages to us on either DVD(s), or on a portable USB hard drive. For DVDs, we will keep the DVDs you send us, unless you request return of the same. For USB hard drives, we will return it after the mail has been successfully imported into the archives and verified by you.